Talentmesh

Designing a HR tech recruitment platform

Building a Recruitment App: Software for Applicant Tracking Case Study

Finding the right talent is tough, but hiring top professionals is every company’s priority. To stay competitive, HR teams need streamlined processes—and nothing accelerates recruitment like automation.

A custom applicant tracking system (ATS) automates tasks, cuts costs, and simplifies hiring, giving managers full control over recruitment. Today’s ATS solutions go beyond job postings, offering seamless integration and customization for a smoother hiring experience.

The Solution: Talentmesh

An AI-driven platform that analyzes CVs, predicts candidate success, and helps you make smarter, data-backed hiring decisions—faster.
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Results?Talentmesh reduced screening time by 60% and increased hiring accuracy. The result? Better executive hires in less time.

Why We Built Talentmesh: Fixing the Broken Hiring ProcessRecruiters today struggle with outdated hiring tools—manual tracking, scattered data, and gut-based decisions that lead to delayed hiring and bad hires. We saw firsthand how these inefficiencies impact businesses.

So, we built Talentmesh, an AI-powered ATS designed to help companies make smarter hiring decisions, faster. Unlike traditional applicant tracking systems, Talentmesh does more than store candidate data—it analyzes resumes, predicts success, and gives real-time hiring insights to recruiters and hiring managers. Here’s how Talentmesh makes hiring smarter and faster 👇

Design proccess:‍
The non-linear process provides the flexibility to revisit and refine ideas as new insights emerge. This iterative approach not only fosters collaboration across teams but also drives user-focused designs, which are essential for a dynamic startup environment like ours.

User stories & personas:I then conducted user interviews, along with the company co-founder, to gain a deeper understanding of user personas, their goals, challenges, and expectations. To ensure our solution met user needs, I decided to explore different personas in greater detail, analyzing their pain points, motivations, and hiring behaviors. This deeper dive provided valuable insights that shaped our approach to design.

(2) What problem are we solving?
Competitor analysis
When launching a product, understanding the competitive landscape is essential. Analyzing competitors helps us identify their strengths and weaknesses, allowing us to refine our approach and build a more competitive offering. By evaluating industry trends, gaps, and opportunities, we make informed, strategic decisions that drive product innovation and success.

What are the key takeaway from research?

Workable and Manatal are the most feature-complete solutions, with robust ATS, AI recommendations, and branded career page support. TestGorilla and Vervoe specialize in skills-based hiring but lack many standard recruitment features, making them niche solutions. Manatal offers strong collaboration and enrichment tools, while Workable shines in sourcing and pipeline customization.

We wanted to create a solution that bridges the gap between feature-rich platforms like Workable and Manatal and niche tools like TestGorilla and Vervoe. The vision is to deliver a product that combines robust ATS functionality, branded career pages, and skill-based hiring while setting a new standard for recruitment excellence.👍

Create recruitment flow
From user testing, we discovered that many recruiters find job creation to be time-consuming and resource-intensive. We aimed to address these issues directly. With just 6 steps, we recruiter can create a recruitment and job ads in less than 30 minutes.

(1) Quick Overview of what we building
Recruiter & Headhunter Dashboard
This dashboard empowers recruitment and headhunting services to scale their operations by providing quick,
intuitive access to comprehensive client overviews.

Recruitment and applicants overview
When launching a new recruitment, each hiring process includes customised assessments tailored to the job’s unique requirements. Our streamlined system simplifies recruitment campaign creation while making candidate tracking and management effortless. With our intuitive and highly manageable ATS, recruiters can efficiently monitor progress, ensuring a seamless hiring experience from start to finish.

Onboarding for applicants (Sign up and Login flow)
Applicants invited by recruiters receive a link for direct OTP verification, enabling quick profile setup and smooth access to Talentmesh assessments. Applicants who apply directly through Talentmesh job ads can also create an account by simply inputting their email.

Applicant (OTP verification login)

Applicant (Create account)

Applicants experience
Our goal is to make applying job easy. From onboarding to completing assessments, we’ve designed every step to be simple, clear, and stress-free.